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Print Capture Automation

A large metropolitan newspaper has eliminated internal printing of documents such as Distributer Bills, Advertiser statements, distribution reports, etc..  At the same time increasing customer service.

A Large heating and air conditioning distributor captures all the documents and reports generated by their AS/400 system for finance, inventory, sales, payables and receivables.  The documents are printed automatically to Hitec's print capture automation and routed daily to electronic filing cabinets without human intervention.

A large midwest hospital prints individual patient information that would normally be filed manually into medical records.  But now dictation, Nursing Notes, Bills, Lab Reports, etc.. are printed to Hitec's print capture automation and automatically routed into electronic medical records.  These documents are immediately available to health care providers.


Need to move a large volume of electronic reports to Archive?  See how........

Hitec integration specializes in capturing, archiving and distributing computer generated reports and documents.  Electronic paper is much more efficient and easier to manage than paper based reports and documents.

In order to realize the benefits of electronic archiving you need to eliminate as many labor components as possible at every level of the process.  Hitec's print capture automation does just that.

Hitec QWatch combines the software needed to transform any Windows Compatible PC/Server into a TCP/IP printer emulator capable of automatically capturing, identifying and routing any file sent to a designated print queue on an IBM AS/400, mainframe, or Unix based System.   The Queue Watch system looks just like a printer on the network to the mainframe(s) or transaction processor(s) and can emulate any of a number of printers, but usually we choose to use either LPR or HP LaserJet emulation.  We are not limited to a single host either.  We can act as the print queue for 26 devices simultaniously.

Instead of creating paper, the printed file is written directly to the server's hard disk.  The print files are fully formatted into the print image.  Printer control codes are interpreted and removed so that additional interpretation is not needed.   Now it's time to route the files to the proper electronic filing cabinets.

Identifying and distributing files to the correct electronic storage cabinet(s) is handled through a user definable automation utility that reads into each captured print file and determines the content.  Once identified, the utility directs the file to the default filing process for that type of report or document.  The automation utilities can be set to check for existence of new files at different frequencies over the course of the day, assuring that all files are processed in a timely fashion.   All processes can be set for unattended operation 24 hours a day.  If a fault occurs the system messages to the AS/400 to hold the print jobs in the queue until released by the operator.

There is a notification process that provides an e-mail to designated system administrators describing the processing activities.  This notification includes both successful and problem events that occured during the processing session.  

One of the clear advantages of the automated print capture is the timeliness of the availability of information to end users.   Because the process is real time, the routing automation can be constantly at work.  Today, the archiving of reports and documents is a gift.  The biggest benefit of capturing printed reports comes from the ability to make them available to end users moments after they are captured.


        tcp ip printing diagram