Document scanning services
Converting paper files to electronic images
By using our expertise, equipment and staff, you can reduce the time
and cost associated with scanning a large amount of documents and
files. Whether your project is large or small, one time or ongoing,
time sensitive or located in multiple sites, our scanning services
team can accommodate your needs.
With our current equipment
set, we have the ability to capture in excess of 60,000 to 100,000
pre-prepared letter size document images per day. Documents
can be single sided, double sided, or mixed. Color
documents and pictures can be part of the project.
During the
scanning process it is standard procedure to enhance the electronic
images including, de-speckling, de-skewing, lightening or darkening
of potentially unreadable portions. The end result of
enhancement is the best possible electronic copy available.
This scanning can be performed on-site or remotely at our facilities. For on-site scanning, equipment and personnel are positioned at your location(s). Scanning personnel can be comprised of combinations of:
-our personnel
-our personnel and your local staff
-our personnel and local temporary staff
If local or temporary staff is to be employed, full training
in our proven methodologies is provided.
Preparation support for documents to be scanned
Proper document and file preparation reduces labor and costs
associated with scanning. If local staff is given the
proper guidance, documents can be prepped in such a manner that
the scanning efficiency is optimum.
Prepping of
documents / files includes; removal of staples, repair of torn
pages, elimination of redundant copies, proper sequencing, and
other anomalies that disrupt the scanning process.
Where
internal resources are not able to provide document / file
preparation, then Hitec resources can provide this service as
part of the project.
Professional Project Management
Our scanning project managers have years of experience
managing large scale scanning projects for both private sector
and government organizations.
Each project has its' own
specific requirements which will be incorporated into the
project plan. Flexibility is the key to successful completion
of any large scale project, and we have the experience necessary
to adjust on the fly to unanticipated issues.